Office ManagerChicago, IL

NEWITY is America’s Small Business Marketplace, focused on empowering entrepreneurs with access to trusted service providers and loan solutions. We are looking for an Office Manager to join our Chicago office. We seek candidates who can adapt quickly to changes in a fast-paced environment, are eager to take on new challenges, and feel comfortable working with the unknown.

Overview

As the Office Manager, you will act as the front desk representative and will be expected represent NEWITY with office visitors, customers, and our employees. In this role you will work independently with minimal supervision. You will be responsible for greeting and coordinating visitors and preparing the office each morning. You will play an important part in developing the collaborative, productive, and engaging work environment we are looking to create in our Chicago headquarters.

Hours

The Office Manager is expected in the office Monday – Friday from 8:30am – 5:30pm.

Responsibilities

  • Maintain clean and presentable conference rooms, kitchen, and office space
  • Stock kitchen, bathrooms, conference rooms, and supply closet daily
  • Manage daily lunch order for the office
  • Be the point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
  • Manage desk reservations and conference room/meeting pod bookings
  • Support IT with ad hoc equipment requests
  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
  • Provide general support to visitors and visiting employees
  • Maintain weekly office supply inventory and orders
  • Partner with HR in the planning and execution of company events
  • Be notary for documents that need to be signed (can obtain notary status after hire)

Requirements

  • Service oriented and eager to learn
  • Willing to go the extra mile to deliver exceptional results
  • Proven time management skills and ability to multitask
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office 365
  • Adaptable and proactive
  • Receptive to feedback

Education

High School diploma or some college experience

 

NEWITY is an Equal Opportunity Employer and consider applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any otherĀ  characteristic protected by applicable laws.

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